![]() ![]() Once the customer agrees to this invoice, the contractor will issue a series of actual invoices as various milestones are reached during the construction project. Based on the customer’s initial set of specifications, the contractor creates a pro forma invoice that contains preliminary estimates of what the house will cost. Example of a Pro Forma InvoiceĪ general contractor is dealing with a prospective customer that is considering building a new house. A third use of a pro forma invoice is as an inclusion in a packet of information needed to pass a delivery through international customs the customs authorities may require that an invoice copy be presented to the customs authorities.Ī pro forma invoice is not used for billing purposes, and so may prominently display a notice that this is not an actual invoice. This can assist in eventually obtaining payment when an actual invoice is sent. As another option, when an invoice is expected to be quite large or contain many line items, it can be good customer relations to send a pro forma invoice to a customer early in a sales transaction, so that the customer understands what it is paying for. This type of invoice may be used for a customer who wants to know how much will be eventually billed, so that the information can be used to obtain approval for a purchase or to see if there is sufficient budgeted funding available for a purchase. Scroll to the bottom of the invoice and continue with the next step.A pro forma invoice contains the estimated amounts that will later be included in an actual invoice.You can also set retainage on all line items by entering a value into the right sidebar and clicking Set.Įnter a dollar amount of work retainage released this period. Materials Retainage Retained this PeriodĮnter a percentage or dollar amount for materials retainage retained this period.You can also set retainage on all line items by entering a value into the right sidebar and clicking Set. See How does Procore automatically complete amounts on an upstream invoice?, the values from the 'Materials Presently Stored' column in any related subcontractor invoices are included in this column.Įnter a percentage or dollar amount for work retainage retained this period. If you confirmed the option to automatically complete the owner invoice's amounts. See How does Procore automatically complete amounts on an upstream invoice?, the values from the 'Work Completed: This Period' column from any related subcontractor invoices and any direct costs amounts are included in this column. If you confirmed the option to automatically complete the owner invoice's amounts. If your Procore user account has been granted the required user permissions for viewing the Detail tab, you can update the invoice line items: After Procore creates the invoice, you can preview it as follows:Įdit the Invoice Line Items on the Detail Tab.Click this button to allow Procore to automatically complete the invoice amounts as described in How does Procore automatically complete amounts on an upstream invoice? Click this button if you want to manually perform the data entry on the invoice. Click this button to cancel invoice creation. In the Do You Want to Pre-Fill the Owner Invoice? message, review the list of items that Procore will add to the invoice and compile an invoice backup from. Choose one (1) of these options to proceed:.If previous invoices exist, this field shows the percentage of work completed.Ĭlick Attach Files or drag-and-drop any files to associated with the invoice in the attachments area. See What are the default statuses for Procore invoices? Select a different status from the drop-down list. Procore automatically places the invoice in the 'Draft' status. ![]() Procore automatically populates this field with the selected billing period's end date.Ĭlick the calendar control and choose a billing date for the invoice. ![]() You may initially start out using a simple excel or word invoice template, but when you get to making your second or third invoice youll realize that youre wasting a lot of your time on repetitive tasks.For example: You need to duplicate and rename your original file every time you want to make a new Invoice. Procore automatically populates this field with the selected billing period's start date. Alternatives to Using an Invoice Generator. Procore automatically assigns invoice numbers in ascending numerical order, starting with one (1). The number entered in this field does NOT affect Procore's default invoice numbering scheme and you can change it as you want. To learn how to create a billing period, see Create Billing Periods. Select the current billing period from the drop-down list.
0 Comments
Leave a Reply. |